About Conisbee

Operating from offices in London, Norwich, and Cambridge, Conisbee offers structural and civil engineering solutions that have supported the creation of numerous award-winning buildings – ranging from simple refurbishments to the most complex new builds – across the UK and internationally.

Challenges

Like other forward-thinking firms across the AEC sector, Conisbee have embraced the journey to the Cloud in order to optimise the overall flexibility, security, and resilience of their IT infrastructure. This journey took place in parallel with an expansion into a number of smaller regional offices, and the gradual phasing out of legacy systems, which presented additional challenges when it came to enabling seamless cross-site collaboration between teams and their clients, considering the scale and complexity of typical architectural models.

In order to manage these challenges and create an IT infrastructure that would support their ongoing growth and provide the ability to pivot in response to changes in the digital landscape, Conisbee selected Exponential-e as their Cloud and connectivity partner.

Solution 

The inherent flexibility of this new infrastructure was proven in the early months of 2020, when the COVID-19 pandemic forced firms across the country to begin working remotely, in line with social distancing regulations.
Conisbee's Cloud journey continues, with the support of their Exponential-e account team. This will support effective hybrid working in the post-COVID landscape, with staff able to communicate and collaborate remotely, in the office, or on the move, accessing the critical platforms they depend on through a range of devices, with zero compromises in terms of either security or performance.

In this way, Conisbee's partnership demonstrates the value a well-considered digital transformation strategy, supported by a trusted technology partner, can bring to the AEC sector as a whole, allowing for tangible cost savings, more flexible working, and the successful delivery of the most innovative, sustainable, and enjoyable buildings.

About Glen Howells Architects

Launching in 1990, Glenn Howells Architects is a leading UK architectural design studio, with a 140‐ strong creative team delivering innovative projects from offices in both London and Birmingham - all driven by the belief that our physical spaces can make a tangible difference in the lives of both individuals and communities.

Challenges

Like all companies within the architectural sector, Glenn Howells Architects depend on close collaboration between team members to deliver innovative designs that draw on the full scope of their creativity. While their legacy voice system, supplemented with multiple UC platforms, had proven adequate in this regard for some time, the onset of COVID‐19, and the resulting move to remote working, meant that the system was being utilised at a scale that had never been tried before. The system quickly revealed its limitations in this regard, having no softphone capabilities outside of the company VPN, and lacking the capacity to manage the number of team members now connecting to the corporate network via personal devices each day.

Having already established a strong working relationship with Exponential‐e over the years, they were selected as the technology partner to propose and deliver a solution in response to these challenges, ensuring the deployment would be achieved with minimal disruption and ensure the entire creative team could adapt to the new working model straight away.

Solution 

Following a detailed analysis of their requirements, budget, and existing infrastructure, Microsoft Teams Calling, delivered through an as-a-Service model, proved a perfect fit for Glen Howells Architects' immediate and long-term needs.

As a Cloud-based solution, TCaaS was deployed rapidly across their infrastructure, under the supervision of a dedicated project team, who remained in regular contact before and after the deployment process to ensure its success and ensure any concerns could be swiftly resolved.

The project team were very informative, efficient, and successfully delivered a working solution to the agreed timeline. As a client, I felt I had no complaints about the delivery of the solution and support providing during and after the implementation.

Dharminder Grewal, IT Manager - Glen Howells Architects. 

This hands-on support meant that uptake of the new solution across Glen Howells Architects' creative team was achieved extremely quickly, to the extent Teams became their default tool for remote collaboration between both colleagues and clients, completely replacing the previous, disparate selection of UC solutions.

The success of this deployment helped Glen Howells maintain their dynamic creative processes and customer engagement throughout the lockdowns of 2020, while simultaneously enhancing their future agility and scalability, and strengthening their working relationship with Exponential-e. Plans are already in place for further solutions to be integrated into Glen Howells Architects' IT infrastructure, in order to build on these successes.

About Leeds Teaching Hospitals

Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT) - a partnership between six hospital trusts across West Yorkshire and Harrogate that deliver acute services, combining their collective experience, expertise and resources to deliver the very highest standard of patient care across the entire region.

Challenges

With a high daily throughput of patients, staff and products, efficiency, scalability, and operational resilience are of vital importance for the hospital trusts that make up the WYAAT. In 2018, Leeds Teaching Hospitals prepared a business case for collaborative supply chain management, driven by a full transformation of the legacy IT infrastructure.

Building on the success of the Department of Health and Social Care (DHSC) Scan4Safety programme, this change would allow for automated data capture at every point of the patient journey, storing patient records and details of any supplies ordered and utilised in the Cloud, allowing for staff to track their efficacy and ensure only the best equipment is utilised, for the best available price. In this way, paper-based processes would give way to a cutting-edge IT infrastructure that would support real-time communication and collaboration across all sites and streamline the process of ordering medical supplies, with all electronic health records updated in real-time, and expediting the recall and reorder processes. This would not only enhance patient outcomes across the entire network and reduce the time spent on administrative tasks, but also provide WYAAT with full control and visibility of its supply chain, for improved quality and cost control.

Such processes are typically quite time-consuming with traditional paper-based record keeping, but the scalability and flexibility of the Cloud would ensure this critical data could be kept secure, in line with all applicable healthcare regulations, while still providing actionable insights across all six sites – insights that could then be used to drive higher standards of care across the entire UK.

However, to achieve this, high-performance connectivity between all six WYAAT sites and their supply chain provider was vital, which meant the search began for a technology partner who could support a full-scale digital transformation, with Leeds Teaching Hospitals leading the initiative.

Solution 

Leeds Teaching Hospitals engaged with Exponential-e to provide support for the entire WYAAT, due to a number of factors, including compliance with GDPR and HSCN requirements, and the ability to ensure a swift deployment, with zero disruption to patient care and administrative operations, thanks to previous experience executing similar deployments across the UK healthcare sector.

At the outset of the project, a dedicated account team at Exponential-e connected with internal IT teams at all six WYAAT trusts, and their US-based supply chain provider, establishing a project plan that would involve all parties concerned in order to ensure an efficient, stress-free deployment. Given the complexity of the desired solution, three-way communication has proven essential to the success of this project and led to a strong rapport developing between teams across each region, with regular communication helping drive the desired outcomes.

All six WYAAT sites were connected to a single server farm, consisting of four servers with full replication, to ensure operational resilience. Throughout this deployment process, Exponential-e conducted intensive testing, to ensure the resulting infrastructure will provide fully consistent, reliable performance across all sites, reviewing the findings with the WYAAT's own teams to identify opportunities for further growth and improvement.

About North Star

Born in 2006 from the merger of the Endeavour and Teesdale housing associations, North Star is a forward-thinking housing association that not only builds affordable homes across the North of England, but helps create strong communities and personal connections wherever they operate, driving and taking part in numerous initiatives to make a lasting, positive difference in people's lives.

Challenges

In 2016, North Star was preparing to welcome the Darlington Housing Association into its group. As the plans for this merger were put into place, it became clear that the complex legacy IT infrastructure was rapidly approaching the end of its lifecycle, and as a result, potential ways to future-proof and optimise it were presented for consideration.

In particular, with the increasing complexity of legal and compliance obligations, combined with an evolving cyber threat landscape, maintaining robust security and data protection was a key priority. Furthermore, while they had a Virtual Desktop solution in place, it had proven both slow and difficult to manage, which limited staff's options with regards to remote working and omnichannel communication with colleagues and residents.

In light of these concerns, and in order to bring the IT infrastructure back in line with their long-term business goals, North Star seized the opportunity to modernise their entire IT infrastructure, for which they engaged with Exponential-e.

Solution 

Following a detailed review of North Star's goals, requirements and existing infrastructure, a full-scale Cloud migration was conducted, with the entire legacy infrastructure moved to a UK-based Virtual Data Centre, and full server replication to a second VDC, also hosted in the UK. This controlled migration process was managed by a dedicated account team from Exponential-e, ensuring the transformation was completed on time, to budget, and with minimal disruption to daily operations.

All eight North Star sites were connected with a high-performance WAN, ensuring consistent performance of the new Virtual Desktop for all teams, and - in turn - enhancing communication and collaboration.

The existing Virtual Desktop solution was completely replaced with Citrix Virtual Desktops, delivered as a fully managed service to ensure North Star's staff could begin making use of the solution's full capabilities as quickly as possible, and that any initial and future issues could be swiftly identified and resolved, without creating an unnecessary drain on internal IT teams' time and resources.

The managed services model was extended to the security ecosystem, with Exponential-e providing hands-on monitoring and drawing on cutting-edge threat intelligence to ensure the latest cyber threats could be pre-emptively dealt with and any potential weaknesses in the infrastructure could be resolved before they were exploited.

Throughout lockdown, with staff forced to work remotely, the new infrastructure proved invaluable, allowing staff and residents to remain in close contact through a range of channels, including voice, telephony, online chat, and email, with consistently high quality throughout. This not only allowed staff to remain as close to 'business as usual' as possible, but allowed residents to continue accessing essential services as easily as possible, with Exponential-e's monitoring of the infrastructure freeing staff to focus on first-class service delivery and quick resolutions.

The success of this migration represents the first steppingstone towards North Star's planned Cloud-first strategy, with a fully virtualised infrastructure providing the agility needed to effectively respond to unexpected changes in the digital landscape and the evolving needs of their residents.

About NHS Digital

NHS Digital is the entire UK health and social care system's trusted information and technology partner, utilising innovative solutions to enhance patient care, open new channels of communication, and optimise operational efficiency.

The Challenge

Solution 

After being introduced to Exponential-e via referral, NHS Digital engaged with them to support their Cloud Connect requirements, providing diverse and resilient connectivity to AWS and Azure public clouds. To manage this initial deployment, a dedicated account team was assigned at Exponential-e, working closely with NHS Digital's own IT teams to ensure the success of the project, provide hands-on support and guidance whenever needed, and enable the design and delivery of bespoke solutions, as required.

Since then, the partnership has continued to evolve, with 2018 seeing NHS Digital begin the deployment of Exponential-e's SD-WAN solution, in order to overcome their connectivity challenges in a changing digital landscape. Following its successful launch, this solution provided NHS Digital's IT teams with maximum control and visibility of their cross-site connectivity, while automating all data encryption and protection processes, removing the resulting drain on internal IT teams' time. The combination of intelligent automation with a 'single pane of glass' view of the entire network and security ecosystem allows NHS Digital Teams to manage traffic by application and by user, ensuring all staff have access to the tools and information they need, wherever they are working from, with consistent performance across all regions and encryption of sensitive data available with a single click via the portal.

The strong rapport that has developed between NHS Digital and their Exponential-e account team since the initial Cloud Connect deployment - along with the inherent flexibility and scalability of the IT infrastructure - helped ensure a smooth transition to remote working for staff in response to COVID-19. Operational efficiency and patient care could be maintained across all regions, with proactive monitoring from Exponential-e's 24 / 7 support team, ensuring any potential issues or security risks could be swiftly detected and resolved.

Entering 2021, the Leeds Government Hub was successfully launched, in line with Government-led initiatives, with high-capacity connectivity delivered by Exponential-e. This provided more than 3,000 staff with the means to maintain operational efficiency and cost control, while NHS Digital and Exponential-e teams continue working closely together to identify any additional opportunities to achieve new cost savings and performance improvements, including the delivery of bespoke solutions, tailored to NHS Digital's unique requirements.

The ongoing success of this partnership paints a clear picture of what can be achieved within the healthcare sector when internal IT teams combine their expertise with that of trusted partners, who are deeply invested in the success of the sector and the different ways in which technological innovations can enhance both operational efficiencies and patient care, across the entire UK.

About Tandem Money

Tandem is 'The Good Green Bank', a fully regulated digital app‐based bank founded on the idea of putting customers' needs first whilst helping them save more than just their money by pushing for a sustainable future. The acquisition of green lender Allium in 2020, an established green homes lender, accelerated Tandem's mission into the green space. Tandem offers savings, mortgages, and loans to help customers green their properties, and eventually their lives.

Challenges

The key driver behind Tandem's ongoing digital transformation was earning a full banking license in 2018 - something that had been a core focus of their infrastructure's evolution. This meant their infrastructure would need to fulfil all legal and compliance obligations around the handling of financial data, and also demonstrate the highest standard of operational resilience.

At the time, Tandem's IT and telephony infrastructure was hosted at various separate data centres, while their banking application was hosted on AWS services, and a separate site set aside for workplace recovery. Although multiple sites were involved here, the whole network depended on the London office, creating a single point of failure.

After a comprehensive evaluation of various suppliers, Tandem engaged with Exponential‐e to ensure these critical elements could be securely interconnected in order to maximise performance and scalability and ensure all requirements for full bank status were achieved. Exponential‐e's deep experience in the financial sector was critical here, providing Tandem with complete confidence that the partnership would provide a positive contribution to their journey.

Solution 

The networking solution delivered by Exponential‐e interconnected all Tandem sites via a high-performance WAN - a fully managed low‐latency solution that ensured consistent performance across all sites. This was implemented by a dedicated Exponential‐e account team, who project managed every stage of the deployment to ensure there would be no service disruption and that Tandem's long-term goals remained the primary focus throughout the deployment and beyond.

Critically, this fulfilled all compliance requirements regarding the handling and storage of financial data, while ensuring Tandem's teams would have the right tools at their fingertips at all times. To ensure a disruption free migration process, secure connections were created between Exponential-e's self‐owned network and Tandem's AWS services, allowing for a successful consolidation of the different elements of their infrastructure, and providing IT teams with a higher level of control and visibility.

As the partnership between Tandem and Exponential‐e evolved, a combination of a Virtual Private Network (VPN) and Office 365 was established as the ideal combination of solutions to further optimise Tandem's overall efficiency and enable effortless collaboration between their various teams, regardless of where they were located, with security policies applied automatically and role‐based segregation opening up a wide range of opportunities for remote working.

Throughout 2020, when the COVID‐19 pandemic forced organisations worldwide to rapidly transition to a remote workforce, the inherent flexibility and scalability of Tandem's infrastructure and a robust business continuity plan showed its true worth, as the entire workforce were able to begin working remotely with minimal disruption to day‐to‐day operations, and no compromise in terms of security and compliance. This option had already been utilised on an ad‐hoc basis by Tandem's engineers, but a scenario where it would need to be utilised on a company‐wide basis had been considered and factored into the business continuity plan, with tests taking place to ensure such measures would be viable, should they ever be needed.

In this way, Tandem has demonstrated how the right infrastructure, with the support of the right technology partner, provides organisations in even the most challenging sectors with the agility to pivot in response to unexpected, large‐scale shifts in the digital landscape. Tandem's long‐term digital transformation continues, with plans in place to bring its core banking suite in house and into the Cloud, for a further layer of control and flexibility.

About Cottsway Housing

Operating across West Oxfordshire, Gloucestershire, Wiltshire and Worcestershire, Cottsway Housing provides and maintains rental and shared ownership properties for more than 10,000 tenants, from single-person flats to family homes.

Challenges

As a company that emphasises the importance of openness and engagement between staff and tenants, Cottsway has always relied on its internal and external telecommunications solutions. However, their legacy PBX phone system, hosted on-site, eventually became challenging and time-consuming to manage. Concerns over this single point of failure were compounded by the difficulty of simultaneously managing Microsoft Teams for internal use. This combination of legacy systems and disparate platforms meant actionable analytics were difficult to achieve, thanks to a lack of oversight of all channels of communication.

Solution 

Exponential-e proposed, designed and delivered a completely new communications ecosystem for Cottsway, utilising Direct Routing with Microsoft Teams, combined with resilient SIP trunking for external calls. This unified solution successfully consolidated Cottsway's telecommunications ecosystem while providing a range of additional tools for both internal and external communications. At the same time, to answer the ongoing need for effective analytics and reporting, Exponential-e's Contact Centre solution was deployed, allowing for all customer communications to be tracked and monitored, providing managers with comprehensive reporting and a real-time overview of customer satisfaction across the entire organisation.

The new choice of communication channels, combined with dramatically improved call quality, had a highly positive effect on Cottsway's overall levels of customer satisfaction, while staff voiced appreciation of the improved level of collaboration between teams, and the volume of high-quality training material that was now accessible online, thanks to the roll-out of automated call recording.

During 2020, and the forced move to a distributed workforce in response to COVID-19, this infrastructure proved invaluable in allowing Cottsway's teams to begin working remotely with minimal disruption, maintaining contact with their tenants through the same channels, with the same high standard of performance. 

About Virgin Atlantic

Virgin Atlantic was founded by entrepreneur Sir Richard Branson in 1984 with innovation and customer service at its core. Virgin Atlantic and its holiday business, Virgin Atlantic Holidays, employs over 5,700 people worldwide, serving 27 destinations across four continents. With a company culture that emphasises the importance of strong personal connections, a thriving partner ecosystem is essential to the continual development of Virgin Atlantic's technology infrastructure.

Challenges

In early 2017, Virgin Atlantic began the retender process for its technology network services. This was with a view to identifying opportunities for improvement, cost saving and new technologies, while simultaneously planning on simplifying and consolidating infrastructure with Virgin Atlantic Holidays. Exponential‐e had already acted as a technology supplier to Virgin Atlantic Holidays for several years, providing a range of services including data centre hosting and UK‐wide connectivity. Following this, the business was invited to tender for a series of network services including WAN, network security, WAN management and managed switching, with the aim of providing high‐performance, secure, and resilient infrastructure.

Beyond the stringent technical requirements, the tender process was focused on identifying technology partners who would be a good cultural fit with Virgin Atlantic. Both businesses share fundamental values of partnership, agility, an aligned approach to engagement and a drive to innovate. As an organisation that prides itself on creating deeply personal connections, Virgin Atlantic was keen to identify partners that would help drive the ongoing evolution of their infrastructure, rather than simply a transactional service provider.

Solution 

Following an extensive tender process, Exponential‐e were selected as one of the key technology network partners in Virgin Atlantic's network transformation and infrastructure merger.

The partnership proved a strong foundation for future growth, as shown in 2018, when a range of new services were deployed. These included tools for more reliable global remote access, which Exponential‐e successfully delivered in a matter of weeks. This proved invaluable throughout 2020, when the onset of COVID‐19 forced a move to remote working for much of Virgin Atlantic's workforce. This work was essential in helping office‐based staff to quickly adapt to new ways of working with minimal disruption.

We continue to build on these successes, allowing Virgin Atlantic people and partners to access the tools they need from anywhere. Zero compromise in security, performance and compliance underpins all work undertaken for the airline. The partnership between Exponential‐e and Virgin Atlantic highlights the value of collaboration, creativity and mutual trust when navigating an evolving digital landscape.

About GRIDSERVE

A pioneer in the field of sustainable energy, GRIDSERVE have been developing innovative solutions for transport, energy supply, industry, food and nature, ensuring environmentally friendly options can be both accessible and affordable, all over the UK. Their current focus is the deployment of their pioneering Electric Forecourts across the UK's road and motorways, providing electric vehicles with a safe, convenient and affordable way to recharge.

Solution 

Exponential-e deployed a Layer 2 VPLS, private managed WAN across the first Electric Forecourt at Braintree, hosted at two data centres and secured with Fortigate firewalls, with a further fifteen sites planned across the UK. While this differed from GRIDSERVE's original specifications, Exponential-e's deep understanding of the project's short- and long-term goals, gained during the tender process, meant they were perfectly placed to deliver a fit-for-purpose solution. This included collaborating with other GRIDSERVE partners on fabricating custom-designed cabinets to house the specialist switching that would not only ensure a successful launch, but provide optimal scalability, in line with GRIDSERVE's long-term plans for the development of these sites.

Throughout the entire deployment process, a dedicated account team were readily available to provide hands-on support and ensure targets were met. This consultative approach meant their role soon expanded beyond simply fulfilling connectivity requirements, as they worked closely with GRIDSERVE staff and other contractors to ensure the end result would prove fit for purpose.

Thanks to strong, sustained communication and collaboration throughout this project, Exponential-e have swiftly transitioned from acting as GRIDSERVE's connectivity provider to a trusted technology partner. The focus of the partnership has moved beyond ensuring high-performance connectivity was in place for the first launch site to establishing a robust foundation for further expansion, with weekly meetings taking place to identify new opportunities for enhancements and innovations across the next fifteen sites and beyond.

In this way, the future of sustainable energy in the UK is off to an exceptional start.

Challenges

The singular nature of this project meant that GRIDSERVE had highly specific requirements when it came to the technology partner that would help deploy and maintain the underlying infrastructure, providing secure, reliable connectivity across all sites for both staff and visitors, fully isolated from the charging units to ensure operational resilience.

With high expectations for the Electric Forecourts among owners of electric vehicles, it was vital that this infrastructure was not just delivered on time, ready for the planned openings, but would offer consistently high performance at all times. Furthermore, with multiple technology and construction suppliers already involved in the creation of these sites, it was essential that the connectivity provider be able to successfully collaborate and coordinate with them, in order to ensure all elements would be effectively integrated.

The specifics of the deployment - from the type of connection to the accompanying hardware requirements - had already been discussed, reviewed and confirmed, which meant it was simply a question of selecting a partner who could fulfil these requirements on time and to budget. Following a personal recommendation, Exponential-e were invited to tender and subsequently selected, having quickly established a rapport with GRIDSERVE's own teams.

About Royal Holloway, University of London

Originally two colleges that formally became part of the University of London in 1900 and merged in 1985, Royal Holloway, University of London was one of the first institutions to make higher education available to women. Today Royal Holloway continues to display world‐class research in a number of fields, well into the 21^st century, and named as one of the top 25 of all UK Universities in The Sunday Times Good University Guide 2021.

Solution 

Following a competitive process, Exponential‐e were awarded a contract, based on milestones, to deliver the fundamental piece of work to enable the university's infrastructure, starting with the merging of Microsoft tenancies.

At the start of the project, Exponential‐e provided a dedicated team to lead design workshops with Royal Holloway's key stakeholders in order to define the migration processes, drawing on their deep knowledge of the existing infrastructure to deliver a comprehensive IT transformation proposal that fulfilled a range of strict T&Cs, budget, risk and continuity requirements.

From then on, continued communication was key to achieving the desired outcomes, with regular meetings taking place to ensure targets were met, budgets were adhered to, and potential complications could be pre‐emptively resolved. To enable administrative staff to continue working effectively throughout the deployment, the university's internal teams were fully briefed on the impending changes, helping to minimise disruption and ensure end users would be properly supported.

Over a 24‐day period, Exponential‐e migrated over 10,000 Office 365 user tenancies for student, alumni and test accounts - a complex operation, but one that proved the value of Exponential‐e's robust risk guarantee. The expatiated migration was achieved using 'Cloud Commander' tooling, which provided high‐speed synchronisation (up to 1TB per hour) of data between tenancies with data fidelity for a broad range of workloads. The result was a fully managed solution for all users, with a dedicated Azure AD Connect deployment and Mail, One Drive and SharePoint migrations between the existing tenancies.

In parallel, Exponential‐e worked with Royal Holloway to create a futureproof active directory, with a move to a single forest, single domain model reducing complexity and administrative overheads. In addition, this sped up authentication and replication, and helped reduce the number of domain controllers required.

A modern hybrid authentication / identity solution was implemented, making intelligent use of Azure Active Directory, ADFS and AD as appropriate. Multi‐factor authentication mitigated cyber security risk by requiring a second form of identification before allowing access to resources and data. At the same time, allowing users to use password hash synchronisation with seamless SSO provided them each with a single set of credentials with which to access services, providing a streamlined user experience that helped drive greater collaboration in the Cloud.

An expanded deployment of Microsoft Office 365 opened the door to full online university status, allowing lectures and seminars to continue via the highly regarded Microsoft Teams platform, with the new infrastructure enabling greater utilisation of the Public Cloud, delivering the increased power, flexibility, and cost control. In particular, a Virtual Desktop solution and a range of tools for multi‐channel communication and collaboration made it easy for students to submit essays and receive their marks remotely.

Finally, to provide a secure, flexible non‐production environment, replica domains and Office 365 environments were deployed, consisting of the 'bare bones' of the primary operating environment.

The partnership between Royal Holloway and Exponential‐e continues to evolve, with remote collaboration opening up new channels of learning, supported by an infrastructure with the power, flexibility and scalability to guarantee consistent performance - all while keeping the student experience at the centre of everything.

Challenges

With the onset of COVID‐19, Royal Holloway re‐focused its 2020/21 IT programme with a view to achieving full online university status, delivering teaching, learning and research through multi‐channel communication and collaboration. To achieve this, the university required a scalable, cost‐effective and high‐performance solution for remote collaboration (e.g. group chat, file sharing, notebook sharing, assessment setting), supported by the right infrastructure.

One of the major limiting factors in this regard was that staff and students were in two separate tenancies, which would need to be consolidated.

In addition to the live environment, the university required a 'non‐production' environment to facilitate controlled software development, testing, and UAT, with minimal operating costs.

With a new academic year fast approaching, it was essential that all these solutions could be delivered within an eight‐week window.

About Stephen George + Partners 

Stephen George + Partners (SGP) is one of the UK's leading architectural practices, with offices throughout the UK and Europe. It is placed in the 'Top 100' practices by the Architects' Journal and prides itself on responding rapidly to client requirements, resolving complex site issues and producing innovative designs.

Challenges

Faced with the relocation of their Head Office in Leicester to a new space they would be designing from the ground up, SGP were not only moving their central hub, but also relocating all their IT equipment. With a refresh of legacy server infrastructure already planned, this coinciding with the relocation prompted the practice to explore alternative ways to deliver apps and design data. Throughout these discussions, the security of devices and corporate data was a concern, since confidential plans and proposals being leaked would be disastrous for the practice's strong reputation.

In modernising how key applications such as Autodesk Revit and other design packages are delivered, the challenge remains regarding where the data resides. Modern visualisations and BIM models are substantial in volume and have their own data gravity, which typically required user desktops to always remain close to the source of data to avoid drops in performance.

For this reason, servers were previously deployed within each office to achieve the desired performance, availability and resilience. However, this was costly to implement and maintain, and required significant resources to manage the infrastructure across these dispersed locations. For example, patching and updating these servers was the responsibility of the inhouse IT team and was always undertaken out of hours.

Furthermore, designing and deploying a server room is costly and the end result has an inherently limited lifespan, when we consider the increasing speed of Cloud adoption. It was clear that this floorspace would be more valuable for a business-generating resource, rather than as an ongoing expense for the housing of IT assets.

Finally, a legacy on-premise phone system offered limited functionality and scalability, which would not support the expansion into new office locations, nor meet the increasing expectation amongst staff for home working options.

The relatively slow uptake of Cloud within the Architecture sector meant SGP soon found there was no pre-existing model for what they required to meet these challenges. As a result, they began evaluating potential IT partners, with a key requirement being that the chosen candidate must be able to deliver all the required services, in order to eliminate the need to manage multiple vendors and ensure an efficient migration.

Solution

Following a period of intensive evaluation, including data centre visits SGP selected Exponential-e as their new IT partner. Based on their in-depth evaluation of the project requirements, Exponential-e scaled up a resilient Network solution which connects all of SGP's locations. This was integrated with our secure Virtual Data Centre where a new server infrastructure has been built resiliently. Desktop deployment has now been provisioned using managed Virtual Desktop Infrastructure enhanced with NVIDIA graphics. Our Cisco Broadsoft Unified Communications solution has enabled effortless communication and collaboration between staff across all locations.

Exponential-e also project managed the migration from beginning to end, ensuring it was completed to schedule, with zero downtime. This included regular communication with SGP's IT team throughout, ensuring complete visibility. In the end, the migration was so seamless the users were able to log on and begin using it as soon as launch day arrived, fully embracing the new opportunities available for remote working, which later proved invaluable as the practice adapted its working environment in response to COVID-19. As Senior Partner Michael Barker explained:

"The solution has made remote working work. Previously our people were using a VPN and experiencing numerous problems. Now though, our people can do serious architectural modelling work from a service-station café if they need to. The solution works perfectly, anywhere. This gives our people so much flexibility. And it gives our organisation flexibility, too, as we look to expand."

"The IT investment we made over the previous year or so has proved to be a lifesaver during the pandemic. Not only were we able to move at 24 hours' notice to 100% homeworking without a hitch, but we have demonstrated that we can work effectively anywhere and that our business continuity plan, having now been tested in the real world, is totally effective."

Throughout the project, data protection and compliance with regulations such as the GDPR were key priorities, as SGP works with clients in a number of sectors with extremely specific compliance requirements in this regard, such as healthcare. The rigorous security standards Exponential-e operates to including annual testing of all data centre systems and inbuilt data loss protection measures provides both SGP and its customers with complete peace of mind when storing project files in the Cloud.

All in all, SGP's experience provides an object lesson in how architectural practices can benefit from the Cloud and digital transformation, and a potent illustration of why these technologies are being increasingly embraced by their industry. What digital transformation offers, beyond cost and space savings, is a better way of doing things and a clear path for future innovation. As Michael Barker summarised:

"During the solution delivery, and since then, we have never felt a loss of control from within our organisation. Far from diminishing the practice's control, the technology provided by Exponential-e and Exponential-e's management of it gives Stephen George more control of its current operations and future direction as a practice."

Solution benefits

• Seamless Cloud migration, with zero downtime
• Significant increase in online storage space
• Optimal application performance
• A successful move to remote working
• Full data security and compliance  
  

"The solution has made remote working work. Previously our people were using a VPN and experiencing numerous problems. Now though, our people can do serious architectural modelling work from a service-station café if they need to. The solution works perfectly, anywhere. This gives our people so much flexibility. And it gives our organisation flexibility, too, as we look to expand."

Michael Barker Senior Partner, Stephen George + Partners

About Gloucester City Homes

Gloucester City Homes is an independent social landlord providing excellent housing management services to over 5,200 tenants. They own and manage around 4,500 rented homes, 501 sheltered housing properties, 270 leasehold properties, 25 commercial units and 21 homeless units.

They are recognised as one of the best housing providers in the country through independent accreditation, including the cabinet office Customer Service Excellence Standard. Gloucester City Homes has ambitious plans to invest in tenants homes, build new homes and create new job opportunities as a major employer in the city of Gloucester.

Solution 

As part of the engagement, Gloucester City Homes wanted to ensure its IT infrastructure refresh would result in better customer service standards. Since all services are delivered down a single piece of fibre, Gloucester City Homes has the flexibility to easily scale or adapt its infrastructure to meet its changing needs. In addition, Exponential-e provided managed service support and security assurance so that GCH didn't have to invest large amounts of resource in managing the system.

As part of becoming a digital-first organisation, Exponential-e provided GCH with Hosted Data Centre services, Server Replication to a second Data Centre as well as Managed Firewall, Infrastructure support. Exponential-e's super-fast 100 Gig Ethernet Network delivered the virtual desktop infrastructure that provides employees with access to a persistent, personal desktop from any device or location for all 120 staff.

In just a short space of time GCH has already seen the benefits that a secure and stable infrastructure delivers. Staff can now move from a desk to a meeting room to home and pick up their desktop in exactly the same state as they left it.

GCH recently underwent a programme where its 5,200 tenants needed to renew their tenancy agreements as part of its separation from the council. Previously this would have been a manual, paper-based process. However, the flexibility of the infrastructure has meant that GCH have been able to use a combination of mobile phones and laptops to run events that allow tenants to refresh their agreements from designated locations throughout the city, something that was more convenient for its tenants and enabled more efficient processing. Instead of tenants completing vast amounts of paperwork and staff entering this on to the system manually, the information could be processed immediately on-site.

Staff at GCH experienced a noticeable improvement to user-experience with quicker log-in and load times, as well faster processing time for data / screen refreshes. For the organisation, this brings significant productivity gains.

• Gloucester City Homes has enabled its employees to work in a more productive way; there has been an increase in the allowance of flexible working, primarily due to the solution provided by Exponential-e allowing employees to work on the same work applications from any location. This in turn leads to better satisfaction amongst the workforce and also improved customer service levels.
• The replication of server data to a second Data Centre means that Gloucester City Homes can rest assured they are protected in the event of a disaster. They can promptly and easily access their data from a secondary source and quickly get their business up and running again if the need arises.

 Challenges

Gloucester City Homes (GCH) has successfully transitioned from operating as an arm's length management organisation with all its ICT infrastructure and services being provided by the local council, to an independent body with complex backend demands controlling everything from renewing tenancy agreements to managing burst drains. The transition has given GCH independent control over housing assets and necessitated all tenants to sign new occupancy agreements.

The separation from the council gave GCH the opportunity to refresh their IT strategy and transfer to new IT infrastructure. They wanted a provider that could offer a diversity of provisioned services and ensure they continue improving customer service levels. In terms of previous support, they had an in-house team managing applications; but also used costly outsourced technical and support resources. A need to enable their staff to work remotely and from various locations, such as within the homes of tenants, also meant that they were looking for a provider that could deliver a remote desktop service and increase the productivity and flexibility of their employees.

About ABPI

The Association of the British Pharmaceutical Industry (ABPI) represents innovative research-based biopharmaceutical companies, large, medium and small, leading an exciting new era of biosciences in the UK.

The ABPI is recognised by government as the industry body negotiating on behalf of the branded pharmaceutical industry for statutory consultation requirements, including the pricing scheme for medicines in the UK.

Solution 

Throughout the whole tender process it was felt that Exponential-e had a quality that couldn't be matched and as Exponential-e were already an existing supplier of a Private VPN between ABPI's 3 site, this gave ABPI the confidence that Exponential-e could handle their IT transformation requirements. Their previous experience with Exponential-e and the quality of the services that were provided meant that they were happy to engage Exponential-e for their future IT needs.

Requiring a large review of their services, ABPI instructed Exponential-e to provide them with Infrastructure-as-a-Service (IaaS), 24 / 7 x 365 service desk support, an on-site engineer at their Head Office, managed service support of their applications, virtual firewalls and ongoing Network support.

During the migration to Exponential-e, ABPI were able to address a good proportion of the improvements that they were not able to facilitate with their previous supplier.

Despite a vast amount of modernisation, change in existing services and the opportunity to address all existing problems the implementation of the service was professionally handled by Exponential-e's project managers - with a smooth implementation of all services.

The end result meant that ABPI were able to simplify their IT estate, and in particular their Network, whilst selecting one supplier for all their requirements - protected by a single end-to-end SLA.

 Challenges

With 3 sites, The Association of the British Pharmaceutical Industry (ABPI) required resilient and reliable services that would enable them to carry out the important work that they do for companies across the UK.

Their relationship with their legacy provider had been tarnished due to long periods of underwhelming service, slow engagement on service improvements and the lack of a diverse product range.

This meant that ABPI were using and maintaining an aging IT environment that was no longer suitable for their needs or requirements. Their ability to adapt or improve upon this further constrained by the restrictions of their existing supplier.

Naturally the ABPI therefore had to look at other avenues, and began their research in to suppliers that could provide them with what they wanted and required. A full-scale refresh was the obvious resolution to their existing archaic infrastructure to ensure that all systems were modern and future-proofed.

Solution benefits

• With previous experience of using Exponential-e as a supplier of a Private VPN between ABPI's numerous sites, ABPI knew that they could trust Exponential-e with their business transformation.
• Throughout the tender process Exponential-e "oozed a quality that others failed to match - despite some very strong competition" and this further supported ABPI's choice to select Exponential-e for this project.
• Exponential-e's exceptionally strong technical team and professional, skilled project management team also aided in ensuring that the transformation for ABPI was fluid and confirmed that their trust in Exponential-e was well placed.
  

About the Guinness World Records

For over 62 years, Guinness World Records (GWR) has produced The Guinness Book of World Records, a book that documents record-breaking achievements and that itself holds a record: having sold 141 million copies, it's the best-selling copyrighted book of all time. In spite of these gargantuan sales figures and a globe-spanning reputation, the book has been and continues to be pulled together by a relatively small (but geographically dispersed) in-house team.

As a company, however, GWR has been expanding. Today, GWR is no longer only a book publisher - it is a multimedia brand agency with key presence across Digital, Events and Business Solutions. Working with leading brands and businesses, GWR delivers bespoke marketing campaigns, using record-breaking events to create inspirational, highly shareable content.

Solution 

To kick off its Cloud migration, GWR enlisted Exponential-e to migrate 200 of its employees from the existing onpremises Exchange to Office 365. Rob Howe knew that Microsoft's cloud-based business productivity suite would help overcome the challenges to collaboration posed by the company's geographic spread, enabling its workforce to collaborate to deliver engaging experiences and capitalise on market opportunities across the globe.

He also knew that Exponential-e would be the perfect partner to see GWR through this crucial first phase towards digitisation. Exponential-e had been providing critical communications services to GWR - from private connectivity between UK data centres and GWR's Beijing office to 10Gbps connectivity and hosted telephony - for close to five years. The mutual trust and understanding that this work had built between GWR and Exponential-e laid the groundwork for a remarkably speedy and successful Office 365 transition.

As Howe comments: "Our previous experience with Exponential-e gave me peace of mind. I know that they do what they say they will." Laying the foundations for a "painless" project Planning for the project began in July 2017. By September, work had started, with the core migration completed, as planned, in November. In order to complete a complex migration in less than three months, Exponential-e's team had to ensure the process would go off without a hitch.

And, in fact, it did: looking back on the process, Rob Howe describes the migration as "painless". In his view, this painlessness of execution was due largely to Exponential-e's meticulous planning.

"They are really good at going through things in detail and making sure they understand the business and key dates, rather than just the technology," says Howe.

Office 365 is also playing a crucial part in enabling GWR' IT department to transform its business function. It is proving extremely effective in helping the department to execute its strategic goal of supporting flexibility and mobility. Again, OneDrive provides a striking example to illustrate this, eliminating the need to move user files between machines, and greatly reducing the time it takes for the IT department to roll out PCs and devices to staff. Howe: "We've gone from rolling out one machine in a day and a half to rolling out two a day, which is a big improvement."

A key milestone on the path to the future It's improvements like this that are freeing GWR's IT department up to play a more proactive role in the wider business. And this, as Howe explains, is in turn helping GWR as a whole to move forward with its technology agenda and expand as a business:

"The Office 365 project has allowed our department to take a big step forward in becoming more flexible and responsive - and less reactive - to the business. It's allowing us to get out in front, which is key, especially as we continue to expand and diversify as a business and add new services."

The "painless" success of this project, GWR's first major foray into cloud, has been crucial in giving Rob Howe and his colleagues the confidence to continue heading in the direction of digitisation. "Going forward, every year there will be something new we're looking to expand into," he says, "so this was a key first step, and if it hadn't gone smoothly it would have made everything else far more challenging."

The Office 365 project has allowed our department to take a big step forward in becoming more flexible and responsive – and less reactive - to the business. It's allowing us to get out in front, which is key, especially as we continue to expand and diversify as a business and add new services.

Rob Howe IT Director, Guinness World Records.

 Challenges

"We cannot be confined by old ways of working…"

The rapid growth and diversification of GWR as a business over the past five years has equired a radical rethinking of its technology requirements. Under the guidance of Rob Howe, IT Director at GWR for six years, the company has pursued a strategy of digitisation, encompassing infrastructure, service delivery and security.

This strategy is underpinned by an overhauling of GWR's internal setup from an infrastructure and applications perspective. GWR's IT department has embraced the cloud, recognising that this supports the business's push to become more flexible, agile and dynamic in order to cope with the demands of a growing business.

Rob Howe explains: "It is the IT department's job to make sure we can respond to the ever-growing changes within our business model, so we can take up new opportunities and move into new markets. Going forward, cloud gives us far more flexibility to grow, rather than being constrained, and that's always my focus – that we have more options than less."

GWR is a truly global company; in the last six years the company's corporate footprint has oubled from three offices to six, with sites in London, Miami, New York, Dubai, Beijing and Tokyo, with additional remote workers placed at over 15 locations.

About the FSA

The Food Standards Agency (FSA) is an independent government department that works across England, Wales and Northern Ireland to protect public health by maintaining food safety and hygiene standards. Through a rigorous, scientific approach, the FSA ensures consumers across the UK can trust the food they eat is both safe and correctly labelled.

The environment in which we operate and the connectivity we need is rapidly evolving. Working with the Exponential-e team, we've valued their expertise in being able to migrate us from one environment to another and the innovation that they've been able to bring to that changing landscape.

Tim Lewis, Solutions Architect, Food Standards Agency

Solution 

The resulting migration involved close collaboration and coordination with other participants in the Evolve IT programme, particularly the LAN and service desk providers, in order to minimise service disruption and ensure a successful integration with the existing infrastructure. This involved multiple weekly or daily calls - covering everything from product management to solution design - which not only maintained open channels of communication, but also helped drive better customer relations - a model that continues to this day.

The resulting deployment boosted connectivity at plant sites across the UK, with a new network infrastructure that connects back to the FSA's corporate network. Secured by a centralised firewall, the network consists of the FSA's five main office sites with fibre WAN, plus all 173 plant sites. Exponential-e also took ownership of the FSA's 173 PSTN lines, in order to manage its entire plant estate. Other key elements were a resilient, high-performance centralised internet, colocation based in Enfield and SSL VPN remote access to the FSA's corporate network for 1,200 end users. Later, these new channels for remote working proved invaluable in allowing the FSA to respond quickly to the COVID-19 pandemic.

In addition to a 24 / 7 x 365 service desk, Exponential-e also provided a dedicated account director and service manager, who would provide tailored reporting at all meetings and play an active part in identifying and acting on new opportunities. Taking a proactive, customer-focused approach to resolving service issues has allowed Exponential-e to actively support the FSA's 'Evergreen' initiative, utilising a strategic renewal plan, where savings from unused ADSL lines are used to upgrade to FTTC, which was later extended to all FSA sites.

This hands-on support was further enhanced with centralised monitoring, utilising the Insight Advanced and Insight for Broadband solutions, which improved operational efficiency and helped drive more data-driven decision making, leading to tangible cost savings and a move towards 'internet first' strategies.

This level of agility and scalability was only achieved by developing close partnerships between the FSA, Exponential-e and other Evolve IT participants, which have continued developing since the point of inception, building on a strong, scalable foundation to support ongoing growth and deliver new innovations on a regular basis.

When your organisation is geographically spread, robust connectivity is a vital strategic asset to underpin effective remote working and access. In these situations, a good end-user experience is key, because people can't understand why such a simple thing should be so hard. The network we've implemented with the FSA is designed to create a better and more productive working environment and provide the stable platform required to meet compliance and regulation timeframes.

David Lozdan, Head of Public Sector Sales, Exponential-e

To ensure food standards and safety, it's vital for us to provide a secure, reliable communications platform with a good user experience for our team of inspectors. This has been especially true during COVID-19 where the ability to act and communicate swiftly and effectively has been essential to keeping the food supply lines safe and operational.

Tim Lewis, Solutions Architect, Food Standards Agency

 Challenges

About Fidessa

Fidessa Group is a global business with scale, resilience, ambition and expertise - providing Financial Trading, investment and information solutions. 85% of the world's premier financial institutions trust Fidessa to provide them with multi-asset trading and investment infrastructure, market data and analysis, and decision making and workflow technology. $10 trillion worth of transactions flow across its global Network each year. Being a market leader, they also offer unique access to the world's largest and most valuable trading community of buy-side and sell-side professionals, from global institutions and investment banks to boutique brokers and niche hedge funds.

Solution 

Fidessa approached Exponential-e to solve this challenge after an introduction via one of its group companies, LatentZero which was already an Exponential-e customer. LatentZero knew of Exponential-e's technology and expertise and spoke highly of its potential to solve the automated failover challenge. Another key factor in choosing Exponential-e was its expertise in dealing swiftly with Réseaux IP Européens Network Coordination Centre (RIPE NCC) applications.

At the start of the project Exponential-e helped by fulfilling the first requirement of obtaining Provider Independent (PI) IP addresses from RIPE NCC. To get Fidessa up and running quickly, a temporary subnet of Provider-Aggregatable (PA) IP addresses were provided by Exponential-e for the 100Mbps Internet connections installed at the primary office in Woking and the office in London. After RIPE NCC allocated Provider Independent (PI) IP addresses to Fidessa, Exponential-e smoothly facilitated the migration to the PI IP addresses from the temporary PA ones provided.

At the primary connection in Woking, a dynamic routing protocol was configured to be used during normal times. In the event of the primary connection failing, a floating, static route will automatically reroute the Internet traffic via the backup circuit in London.

The failover will then be managed by a Border Gateway Protocol (BGP) session, where a lower metric is configured at Woking, ensuring it is the primary route, and a higher metric is configured in London, ensuring it is only used if there is a fault with the service at Woking. However, both locations will still be able to send outbound traffic independently as needed.

 Challenges

With so many major financial institutions relying on Fidessa and the company's commitment to providing resilient services to its customers, effective Business Continuity Planning (BCP) is imperative for the company. In a BCP situation the IT department might be dealing with ten or more different issues to resolve. Should there be a disaster, keeping resources free to resolve the issues that require manual attention is ideal.

Therefore, the challenge Fidessa faced was automating as much of its BCP as possible. Among the many Financial Trading tools and services that Fidessa provides, one of them includes delivery of web-based services, such as its award winning fragmentation analysis tools.

The company required resilient infrastructure to deliver these services to the international trading community and required automated failover to its London office in the event of a fault with the service at the company's head office in Woking.

The major problem Fidessa came across in trying to solve this challenge was that most providers did not have the technology or expertise necessary to provide automated failover in a BCP scenario.

After having dealt with a number of Internet Service Providers (ISPs), needing to change IP addresses because of relocations and to become more flexible in the delivery of its web-based services, Fidessa first realised it needed to obtain its own subnet of IP addresses. Secondly, the organisation realised that the provider for Internet connectivity would need to have Network reach combined with innovative technology and know-how to deliver an automated, seamless failover between Woking and London.

Two of the world's largest communications providers were approached; however, Fidessa determined that neither organisation was flexible enough nor could they provide the type of failover desired to ensure minimum impact during a disaster. These providers required manual intervention and changes to Fidessa's core Network for failover to occur between the Woking and London offices.

This was not ideal to fulfil the company's Business Continuity plans - time and effort needed would be labour and resource intensive - taking away from where these resources could be used in a disaster situation.