For organisations of any size, across any sector, seamless IT isn't a 'nice to have'; it's an essential part of efficient, secure operations and - in turn - sustainable business growth. In other words, establishing the right approach to service management is critical, so tickets are always assigned to the right resolver, and any issues can be resolved as quickly as possible. But as organisations scale up and their IT ecosystems naturally become more complex, with the requirements of multiple teams needing to be factored in, this often becomes easier said than done.
The natural solution is an IT Service Management (ITSM) platform, which intelligently automates multiple aspects of IT workflows - including incident, request, problem, and change management - and provides end users with a range of self-service options, including online portals and knowledge bases, typically based on the globally-recognised ITIL framework. However, for all the considerable advantages these platforms offer, their successful implementation frequently proves challenging for example:
- Designing a bespoke ITSM platform in-house is extremely complex and time-consuming, and so may not be practical for internal IT teams. As a result, as organisations scale up, they find themselves in an 'IT limbo', where a simple spreadsheet is no longer fit for purpose, but a full-scale ITSM deployment will not be achievable
- Most off-the-shelf ITSM platforms only offer limited scope for tooling, which can be a problem when highly specific compliance obligations must be adhered to
- If an organisation wishes to maintain its own, in-house resolvers (i.e. their internal IT team), relying on a third-party for ITSM services may prove problematic, as the provider may not wish to provide full access to their own system, as opposed to user access
Based on these challenges, it seems like what's needed is a solution to bridge the gap, allowing smaller IT operations to access the benefits of ITSM without the cost and complexity of a fully bespoke deployment. While this has been largely considered impossible for a number of years, our ongoing conversations with organisations already utilising our evolving portfolio of Managed IT solutions, we realised there had to be another way…
This was the impetus for our ITSM as-a-Service platform, which combines the industry-leading ServiceNow® platform with leading-edge domain separation technology within our own MSP environment. This makes all the benefits of robust ITIL capabilities readily accessible to IT environments of all sizes via proven, standardised approaches that take away the traditional complexity while still maintaining enough flexibility to accommodate most established workflows.
For example, if an organisation wishes to maintain its own resolvers, as in the example above, we are able to offer a fully separated instance to enable this, with tickets automatically distributed back to the designated agent.
We are able to take this further for organisations who predominantly work with third-party providers, seamlessly integrating our platform with the wider IT ecosystem without putting the integrity of critical data at risk. Tailored instances for specific tasks can also be implemented, if required.
In this way, we empower our customers to take their Managed IT ecosystems to the next level, with ITSM as-a-Service providing the tools to achieve greater control and visibility of their IT workflows, with ample room to scale and pivot as their requirements evolve.
The full range of benefits offered by this new model are already revealing themselves, with one NHS organisation's revamped service desk having achieved...
- 75% of IT tickets resolved at the first point of contact
- More than 5,000 gold ratings from end users
- An NPS raised from 57% to 90%
… but this is all part of a longer journey, where we reconsider IT's wider role across organisations, shifting perception of it from an ongoing financial burden to a powerful driver of business growth and innovation. However you wish to develop your IT workflows in response to your organisations' evolving requirements, get in touch today and take the first step towards making this a reality.
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In just a few short years, the way we work has changed forever, with employees at all levels now working at home, in the office, and on the move, communicating and collaborating with customers and colleagues in ways that would have previously been inconceivable. However, as we have seen in recent months, with numerous high-profile cyber-attacks on corporate infrastructure, we can never allow ourselves to become complacent when it comes to the security of critical data. In other words, while we should certainly be ready to explore new models of working, the opportunities on offer must not blind us to potential cyber risks.
Let's consider, for example, the now ubiquitous Bring Your Own Device (BYOD) model…
The BYOD model simply means employees are allowed to utilise whichever devices they like for work purposes, utilising them to connect to corporate networks in and out of the office. While this concept has existed for some years now, the COVID-19 pandemic and the resulting lockdowns saw numerous organisations rush to implement the concept at scale, ensuring their employees could transition to remote working with minimal disruption.
While this was largely successful in terms of maintaining BAU as much as possible, in the years since lockdown, many organisations have found that these hastily implemented policies have introduced a number of challenges – some obvious, some less so – for internal IT teams.
These include:
- Allowing employees the freedom to use their
preferred devices without compromising the integrity of corporate
infrastructure
- Ensuring users' personal data is not inadvertently put at risk
- Maintaining full compliance with an evolving range of data protection regulations
- Ensuring a diverse range of devices and operating systems all receive the latest security updates as soon as they become available
- Ensuring corporate security policies are consistently enforced every time employees connect to the corporate network, without this requiring an impractical level of manual effort
All IT teams will already have systems and processes in place for asset management, ensuring corporate devices are kept secure throughout their lifespans and that users are equipped with whatever they need to best fulfil their roles. However, when employees are free to connect through whatever devices they like, control and visibility become increasingly difficult to maintain.
IT Service Management (ITSM) platforms must therefore evolve, providing IT teams with the tools they need to accommodate BYOD and other new ways of working without requiring the inherent cost and complexity of building a bespoke solution in-house.
We explore these challenges in our latest report, Rethinking IT Service Management: A New Model of Seamless IT for the Modern Workforce, in which our IT experts posit a new approach that allows for a truly holistic view of all workflows while still providing employees with the flexibility to which they have become accustomed.
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The regulatory landscape is more complex than ever, with organisations across the public and private sectors having to meet an increasingly stringent range of obligations across all aspects of their services, including their IT ecosystems. Far from a box-ticking exercise, this is an essential part of strengthening business' overall security and resilience in the face of numerous aggressive, highly sophisticated cyberattacks. Indeed, as we closed out the first half of 2025, 67% of medium businesses and 74% of large businesses had experienced a breach or cyberattack of some description[1].
The evolution of the regulatory landscape is an appropriate response to these threats, helping minimise the risk of serious breaches affecting critical services that citizens depend on. To this end, G-Cloud bids require organisations to have IT Service Management (ITSM) tooling in place, in full compliance with the ITIL standard, without which they will be unable to bid on some of the most sought-after public sector contracts.
This presents a number of singular challenges for organisations, many of whom will not have the time, resources, or internal expertise to develop a bespoke ITSM platform in-house. However, most off-the-shelf platforms lack the flexibility required to accommodate the required tooling.
As a result, too many organisations will miss out on potentially lucrative business opportunities. But rather than treat these new compliance obligations as a burden, we should look at them as an opportunity to establish a new standard for ITSM deployments, ensuring they continue to form the foundation of seamless, secure IT that supports organisations' efficiency, innovation, and ongoing growth. This means a 'best of both worlds' scenario, where the cost efficiency and streamlined deployments of off-the-shelf solutions is combined with bespoke solutions' ability to accommodate the most rigorous compliance obligations.
This will require a whole new approach to
ITSM – one which we explore in depth in our latest report, Rethinking IT Service Management: A New Model of Seamless IT for the Modern Workforce. Inside, our own IT specialists explore the emerging challenges that successful ITSM deployments present to organisations, along with all the operational and business benefits that a world-class platform can open up. If you are in any doubt about whether your ITSM platform will remain fit for purpose in the years ahead, do not make any new investment until you have considered this information. Read the report now, and do not hesitate to get in touch if you would like to explore any aspect of your unique digital journey with our experts.
Don't Let Outdated Systems Leave You Exposed — The Future of Seamless IT Support
Modern ITSM is no longer optional - it's essential. The rise of remote work, tougher regulation, and growing cyber threats has exposed the limits of traditional, reactive systems. Weak workflows, lack of integration, and compliance gaps are risks that can't be ignored.
This whitepaper sets out a new framework: AI-powered automation, integrated security, and scalable architecture built for modern demands. It explains why compliance isn't a burden but a competitive necessity - especially in the public sector - and argues that expert delivery is just as important as the right tools.
Dive in if you want to future-proof your IT, protect your data, and avoid being caught out when the next crisis hits.
Rethinking IT Service Management
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The way organisations design, deploy, manage, and scale their IT infrastructure has changed in ways that would have been inconceivable just ten years ago.
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With the new UK Network and Information Systems (NIS) regulations launching in October 2024, intended to boost the whole CNI sector's operational resilience and ability to manage cyber risk, Operators of Essential Services (OES) must be ready to take a proactive, structured, and auditable approach to security in order to achieve and maintain full compliance with the new legislation.
However, the resilience of CNI systems presents a number of singular challenges, all of which must be given careful consideration as we prepare for the new legislation's official launch. Central to this, any downtime not only costs millions but can leave citizens without critical services and – in extreme cases – damage assets and put people at risk of injury.
As will become clear, this process is very much a journey rather than a one-off project, but with the support of trusted technology partners, it will help to ensure the critical services that citizens depend on remain secure and available, able to weather the most sophisticated attacks.
The following should be considered the first steps of this journey, not only in terms of achieving full NIS 2 compliance, but also for establishing a whole new standard of operational resilience across the UK's entire CNI sector…
Identifying the hidden assets within CNI infrastructure
The OES must be able to provide details of what essential services, functions, systems, and sites, are within the scope of the NIS regulations.
Managing, monitoring, and updating legacy infrastructure, remains a vital element of cyber security best practice. However, CNI systems frequently include legacy OT assets that are deeply embedded and difficult to replace without unacceptable risk or disruption to critical operations. Unfortunately, this may only become apparent when the asset in question needs to be remediated and/or fails to restore after an update.
A proactive approach to the management and support of CNI OT systems is an essential component of NIS compliance. This should include monitoring tools that provide visibility of all assets and dataflows, and the ability to detect and alert security threats.
Fortunately, there are three references that support the journey:
- The Purdue Model. A well-established model for the segmentation of assets within ICS networks and the hierarchy of dataflows between them, based on four/five distinct 'zones'.
- Cyber Assessment Framework. A structure and collection of outcome-based resources for organisations to follow, providing a reference guide to help build robust cyber resilience plans.
- IEC 62443. An internationally recognised standard for the security of control systems, and the cyber security lifecycle. There are numerous elements to this, but of particular importance is planning end-of-life support for any new assets introduced into a system.
A full audit of all assets, based on these three models, is therefore the first step towards secure CNI, ensuring all legacy infrastructure has been accounted for and factored into the design of the security ecosystem. This should not only cover the assets themselves, but also the data they generate, how the data is processed, stored, and disseminated, what data needs to flow through the iDMZ, and what data needs to be accessed through a secure gateway.
The increasing convergence of IT and OT means that physical security systems (i.e. cameras and locks) must also be factored into the auditing process, something that we will explore in depth in a future article.
Know your infrastructure, understand the threat landscape
The OES must take appropriate and proportionate measures to prevent and minimise the impact of a cyber incident.
The next step is the implementation of an Intrusion Detection System (IDS), which can then normalise dataflows across the entire infrastructure and establish a baseline, so any anomalies can be automatically detected. This doesn't just mean security issues – it could also means planned maintenance, the deployment of new hardware, or elements of a specific project. Regardless of the cause, as soon as a deviation from the established baseline has been detected, the CSOC should receive an automatic alert.
This can then be expanded to draw on wider threat feeds, ensuring security teams are able to proactively secure against the very latest threats, and conduct rigorous post-mortem procedures after a validated cyber incident. Likewise, if the alert is a consequence of new assets being added or a network re-configuration, the IDS toolset can be used to establish a new baseline.
A systematic approach to testing and patching
In a heightened threat landscape, effective testing and patching is critical, but the OES must balance this against critical IT/OT systems' unique operating models.
Once full visibility of all assets and dataflows has been established, it is time to prepare for the worst. With cyberattacks against CNI systems now a near-certainty, it is unfortunately a question of 'when' not 'if' a breach occurs, which means a proactive approach to maintaining the security of all physical and digital assets is essential.
While most organisations will already have some form of regular cyber security testing in place, default IT methodologies are not suitable for integrated IT/OT systems. For example, it is common to automate patching for IT systems, ensuring the latest security updates are implemented as soon as they become available. However, this represents a significant risk for critical, high-availability OT systems and an alternative approach must therefore be taken, with testing and patching carefully controlled and co-ordinated.
Threats and vulnerabilities must be categorised and prioritised on a 'now', 'next', and 'never' basis, supported by a rigorous bi-annual maintenance schedule, undertaken by a trusted third-party. Any partner undertaking such a role must be able to demonstrate proven experience in the convergence of IT and OT and the three methodologies discussed earlier, as well as the ability to supply UK NSV-cleared staff.
NIS 2 compliance and beyond – a unique model of operational resilience
Failure to comply with these obligations could result in enforcement action and penalties, including fines of up to £17 million, depending on the severity and duration of the non-compliance and the harm caused.
As the new NIS 2 fast approaches, CNI's critical IT and OT systems need to evolve at pace. But as they do so, they must accommodate the operational complexity of high-availability systems and sector-specific constraints. When we give this deeper consideration, it becomes clear that the new NIS 2 is very much the latest step of a much longer journey. The decision-making involved – both now and in the years ahead – will be inherently complex, making the support of the right technology partner essential.
Contact us if you'd like to discuss anything we've covered here, and any other aspects of the new NIS 2 regulations before they come into effect. Our highly consultative approach and edge-to-core knowledge of OT and IT technology means that Vysiion are perfectly placed to support you on the journey to compliance and beyond.
Cyber-Secured Engineering
This brochure sets out the Exponential-e Group's pedigree across the CNI sector, and our full range of capabilities, with real-life case studies of our ongoing work with leaders and innovators across the sector.
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When it comes to insurance and financial services, the ability to offer clients peace of mind is the key to ensuring the sector's continued longevity. Cyberattacks are evolving in frequency and sophistication, with criminals selecting progressively more ambitious targets, and even minor IT outages, whether they're caused by human error or 'acts of God', will have a serious effect on firms' operations, negatively affecting both profitability and brand reputation. With this in mind, firms must reconsider the way they approach operational resilience, particularly regarding the way access rights for critical systems and data are managed.
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Although the sector as a whole has traditionally been comparatively wary of the ever-increasing pace of technology, legal services are increasingly data driven, with an abundance of AI-related discussion emerging within legal technology circles. The core Document Management Systems (DMS) and Practice Management Systems (PMS) remain the centre of focus for how and where to deploy a variety of rapidly maturing SaaS platforms, or dedicated, highly customised suites.
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On the 18th March 2024, the Information Commissioner's Office issued its updated guidance around the issuing of fines when organisations have been found liable for the integrity of their customers' or end users' data being compromised. It is already well-established now that failure to ensure critical data remains secure will result in costly fines, as we have seen repeatedly in multiple high-profile cases over the years.
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Maximising performance, scalability, and compliance for a leading innovator in online banking
About Tandem Money
Tandem is 'The Good Green Bank', a fully regulated digital app‐based bank founded on the idea of putting customers' needs first whilst helping them save more than just their money by pushing for a sustainable future. The acquisition of green lender Allium in 2020, an established green homes lender, accelerated Tandem's mission into the green space. Tandem offers savings, mortgages, and loans to help customers green their properties, and eventually their lives.
Challenges
The key driver behind Tandem's ongoing digital transformation was earning a full banking license in 2018 - something that had been a core focus of their infrastructure's evolution. This meant their infrastructure would need to fulfil all legal and compliance obligations around the handling of financial data, and also demonstrate the highest standard of operational resilience.
At the time, Tandem's IT and telephony infrastructure was hosted at various separate data centres, while their banking application was hosted on AWS services, and a separate site set aside for workplace recovery. Although multiple sites were involved here, the whole network depended on the London office, creating a single point of failure.
After a comprehensive evaluation of various suppliers, Tandem engaged with Exponential‐e to ensure these critical elements could be securely interconnected in order to maximise performance and scalability and ensure all requirements for full bank status were achieved. Exponential‐e's deep experience in the financial sector was critical here, providing Tandem with complete confidence that the partnership would provide a positive contribution to their journey.
Solution
The networking solution delivered by Exponential‐e interconnected all Tandem sites via a high-performance WAN - a fully managed low‐latency solution that ensured consistent performance across all sites. This was implemented by a dedicated Exponential‐e account team, who project managed every stage of the deployment to ensure there would be no service disruption and that Tandem's long-term goals remained the primary focus throughout the deployment and beyond.
Critically, this fulfilled all compliance requirements regarding the handling and storage of financial data, while ensuring Tandem's teams would have the right tools at their fingertips at all times. To ensure a disruption free migration process, secure connections were created between Exponential-e's self‐owned network and Tandem's AWS services, allowing for a successful consolidation of the different elements of their infrastructure, and providing IT teams with a higher level of control and visibility.
As the partnership between Tandem and Exponential‐e evolved, a combination of a Virtual Private Network (VPN) and Office 365 was established as the ideal combination of solutions to further optimise Tandem's overall efficiency and enable effortless collaboration between their various teams, regardless of where they were located, with security policies applied automatically and role‐based segregation opening up a wide range of opportunities for remote working.
Throughout 2020, when the COVID‐19 pandemic forced organisations worldwide to rapidly transition to a remote workforce, the inherent flexibility and scalability of Tandem's infrastructure and a robust business continuity plan showed its true worth, as the entire workforce were able to begin working remotely with minimal disruption to day‐to‐day operations, and no compromise in terms of security and compliance. This option had already been utilised on an ad‐hoc basis by Tandem's engineers, but a scenario where it would need to be utilised on a company‐wide basis had been considered and factored into the business continuity plan, with tests taking place to ensure such measures would be viable, should they ever be needed.
In this way, Tandem has demonstrated how the right infrastructure, with the support of the right technology partner, provides organisations in even the most challenging sectors with the agility to pivot in response to unexpected, large‐scale shifts in the digital landscape. Tandem's long‐term digital transformation continues, with plans in place to bring its core banking suite in house and into the Cloud, for a further layer of control and flexibility.
Solution benefits
- High‐performance VPN connectivity across multiple sites, with secure connections to the core banking suite provider.
- Full compliance with all applicable regulations regarding the handling of financial and sensitive data.
- A stress‐free transition to remote working, with zero compromise in the security of users' financial and sensitive data.
- A strong foundation for ongoing Cloud transformation and consolidation.
Exponential-e is a trusted technology partner for organisations across the Finance sector, offering innovative solutions that drive security, compliance and optimal performance at all levels.
Find out more in our Finance Brochure.
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